Without visibility into how collaboration spaces are created and used, IT admins are left guessing — whether templates are being adopted, which spaces haven't been touched in months, or where storage is accumulating unchecked. The Analytics dashboard gives Admins a single place to monitor every dimension of their nBold-managed Microsoft 365 environment and take action directly from any insights.
How to Access Analytics
Open the nBold app in Microsoft Teams or your browser.
Click the menu icon in the top-right corner.
Select Analytics from the navigation menu.
The dashboard opens on the Overview section by default.
Filtering Your Data
All sections of the Analytics dashboard support filters that let you narrow the data to a specific scope. The filter bar sits at the top of every view and includes:
Views — Switch between saved views or the default all-spaces view.
Filter — Apply filters by template, metadata, or other attributes.
Date picker — Restrict data to a specific creation date range.
Clear All — Remove all active filters and return to the full dataset.
Taking Bulk Action Directly from an Insight
In several areas you can take action directly from the insight. Hover over a card for about one second and a Bulk Action button appears. Clicking it takes you directly to the Bulk section with that insight's space list pre-loaded — so you can immediately notify owners, add members, remove guests, or run any other bulk operation without having to search or filter manually.
💡 This is the fastest path from spotting a governance problem to fixing it. See 112 spaces with guests in Analytics → hover the card → click Bulk Action → you're already looking at those exact 112 spaces, ready to act.
Overview
The Overview section gives you a high-level snapshot of all spaces managed by nBold in your organization.
Key Metrics
Spaces — Total number of spaces ever created via nBold, with a breakdown into Active and Inactive spaces.
Templates Used — Number of distinct Collaboration Templates that have been used to provision spaces.
Users in Manage Spaces — Number of users who have spaces under nBold management (non-guest members).
Deleted Spaces — Spaces that have been permanently deleted.
Archived Spaces — Spaces that have been archived through a lifecycle policy.
Trends
Below the key metrics, three charts show how your space environment has evolved over time:
Total Number of Spaces — A line chart showing cumulative space growth since your organization first used nBold. Use this to assess adoption trajectory.
Number of Spaces by Last Activity — A bar chart showing how many spaces had activity in each time period. Toggle between Month, Quarter, and Year views to change the granularity.
Spaces Created by Template — A bar chart ranking every template by the number of spaces provisioned from it. Use this to identify your most-used templates and spot underused ones.
Provisioning
The Provisioning section tracks everything nBold has deployed into Microsoft 365 — spaces, channels, tabs, Planner boards, and Lists — plus the performance and reliability of each provisioning job.
Provisioning Overview
The summary cards at the top show cumulative provisioning output:
Spaces Provisioned — Total spaces created, broken down by Private and Public, plus the Avg Time it takes to fully provision a space end-to-end.
Channels Created — Total channels provisioned across all spaces.
Tabs Configured — Total app tabs added across all channels.
Planner Boards — Number of Planner boards provisioned from templates.
Lists Created — Number of Microsoft Lists provisioned from templates.
Configuration Details
Two charts break down how resources were configured:
Tabs Distribution — Shows which tab types (Website, OneNote, Excel, Planner, etc.) have been configured most frequently across provisioned spaces.
Channels Created — Breaks down channels by type (Team Channels vs. Copy Channels) and by membership (Standard, Private, Shared).
Provisioning Trends
The Trends section shows provisioning performance over time:
Provisioning Success Rate — A bar chart comparing successful and failed provisioning jobs by month. Consistent failures in a given period may indicate a service issue or template misconfiguration.
Average Time by Date — A line chart showing the daily average time to provision a space. Spikes may indicate Microsoft 365 service latency or complex template configurations.
Resource Provisioning by Space — A bar chart showing, for each individual space, how many Channels, Lists, Planner Boards, and Tabs were created. Useful for identifying spaces provisioned from unusually large templates.
Provisioning Jobs
At the bottom of the Provisioning section, a log lists recently completed provisioning jobs. You can filter by Successful or Failed status. Each entry shows the space name, the template used, visibility (private/public), and how long ago the job completed.
💡 Use the Failed filter to quickly identify spaces that didn't provision correctly and may need a manual follow-up or retry.
Activity Analysis
The Activity Analysis section helps you understand how spaces are being used — and surfaces the ones that aren't.
Active Spaces by Time Range
A donut chart shows how your total spaces distribute across activity recency buckets:
Active: Last 30 Days — Spaces with recent activity.
Active: 30–60 Days
Active: 60–90 Days
Active: 90–120 Days
Active: 120+ Days — Spaces that haven't had activity in over four months. A large segment here is a strong signal to review your lifecycle policy settings.
Governance & Compliance
Four counters track the state of your approval workflows:
Approval Requests — Total space creation requests that required approval.
Pending Approvals — Requests still waiting for a decision.
Accepted Approvals — Requests approved and provisioned.
Rejected Approvals — Requests denied by an approver.
Spaces at Risk
This section flags spaces that may have governance gaps:
Single Owner — Spaces with only one owner. If that person leaves, the space has no backup admin.
With One Member — Spaces with a single member, which may indicate abandoned workspaces.
With Guests — Spaces that have at least one external guest — useful for auditing external access.
No Members — Spaces with no members at all.
No Owners — Spaces with no designated owner, which is the highest governance risk.
Membership
The Membership section shows how owners, members, and guests are distributed across your spaces.
Avg Owners — Average number of owners per space.
Avg Members — Average number of members per space.
Avg Guests — Average number of external guests per space.
The Spaces Distribution chart plots how many spaces fall into each membership-count range (0–5, 6–10, 11–15, 16–20, 21–25, 26+). Toggle between All, Owners, Members, and Guests to change which group is displayed.
Storage Overview
The Storage Overview section helps you track SharePoint storage consumption across all managed spaces.
Storage Utilization — A horizontal bar showing used storage against the total allocated quota, plus summary figures for Storage Saved (estimated savings from quota enforcement) and Avg Storage per space.
Storage by Space — A bar chart showing the top 10 spaces by storage consumption. Use this to identify spaces that are using a disproportionate share of storage and may need a quota adjustment or clean-up.
Related Articles
Lifecycle Policy — Set up inactivity detection, owner notifications, and automated archival or deletion for inactive spaces.
Role-Based Access Control (RBAC) Settings — Manage who in your organization can access Analytics and other admin features.
Security and Membership Policy — Define rules for guest access, privacy enforcement, and membership management across your spaces.
Team Creation Approval — Configure approval workflows — the results of which are tracked in the Governance & Compliance section of Analytics.
SharePoint Site Storage Quota per Template — Set per-template storage limits, which feed directly into the Storage Overview metrics in Analytics.